Environment: Outlook for Windows and Mac
Purpose: Send an email based off a local template
To create an email message template, see Create an email message template.
To use an email message template, do the following:
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On the Home tab, in the New group, click New Items, point to More Items, and then Choose Form.
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In the Choose Form dialog box, in Look In, click User Templates in File System.
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The default templates folder is opened. The folder location for Windows is c:\users\username\appdata\roaming\microsoft\templates and for Mac is /Users/username/Library/Application Support/Microsoft/Office/User Templates/My Templates. If your template is saved in a different folder, click Browse, and then select the template.
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Select the template, and then click Open.
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Make any additions or revisions to the recipients in the To, Cc, or Bcc boxes. You can also change the text in the Subject box and add contents to the message body.
Note: Changes made aren’t saved to the template. If you use the Save command, this creates a draft of your message, but won’t update the template. To update the template, you will have to Create a new message template..