Environment: Outlook for Windows and Mac
Purpose: Create and send a survey in Outlook
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Create an email message or reply to or forward a message that you received.
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On the Options tab, in the Tracking group, click Use Voting Buttons.
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Choose one of the following:
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Approve;Reject
Use when you need an authorization for an action. For example, you can send an email request to several recipients seeking their approval of a project proposal.
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Yes;No
Use when you need either a yes or a no. This is a good way to take a quick poll.
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Yes;No;Maybe
Use when you don't want to limit the choices to yes and no. This voting option offers an alternative response.
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Custom
Use to create your own custom voting button names. For example, you can ask your colleagues to choose among three days of the week for a recurring weekly staff meeting.
Custom voting button
If you chose a Custom voting button, do the following:
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In the Properties dialog box, under Voting and Tracking options, select the Use voting buttons check box.
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Use the default button options, or delete the default options and then type the text that you want, and use semicolons to separate the button names.
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Click Close.
Notes.
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Recipients can vote in the Reading Pane or in an open message. In the Reading Pane, click the Click here to vote line in the message header and then click the option that you want. In an open message, on the Message tab, in the Respond group, click Vote, and then click the option that you want.
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The sender can see all responses in a table. On one of the response messages, click the The sender responded line in the message header, then click View voting responses.
Review the voting responses
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Open the original message with voting buttons that you sent. This message is usually located in the Sent Items folder.
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On the Message tab, in the Show group, click Tracking.
Note: Tracking doesn't appear until at least one recipient of the email message has replied with his or her vote.