Environment: Drupal User
Purpose: Add a Person to Department Directory
Add Content: Type "Person"
Log in to edit the website
Click on Content in the administration menu at the top of the screen
Click Add Content
Click Person from the list of content types.
Person Content Fields
Basic Information
1. Full Name - This is the name that will be displayed for the person.
2. First Name - Enter just the person's first name.
3. Last Name - Enter the person's surname. This is also used for sorting purposes on the display page. If you want a specific person to appear first, for example: the chair of the department being displayed before the other professors, you can add either a number or the letter z depending on whether your site is set to display names from A-Z or Z-A. If you are unsure of whether your website displays the person content on the directory page in ascending or descening order, you can navigate to the faculty directory page and check how the current person content is ordered. If you wish to alter whether it is ascending or descening you can contact the IT department.
4. Person Category and Department Category - these are drop down fields. By default your options will be Faculty, Administrative Support, and Seasonal & Part-time Faculty. These options can vary across the different drupal websites depending on the types of employees there are. Most commonly, you would select the same category for both fields, though both are available for situation when employees fit two categories and may need to be displayed in two areas.
To add a photo for your person, click Choose File. This will open the file explorer on your computer and you will be able to select the photo you wish to use. The photo, by default, is set to resize, scale, and crop to 220px wide and 306px tall. To avoid distortion of the image, we recommend that you use images that are either already in this size, or share a similar aspect ratio. For example, if you had a larger image of multiple department members, you could use a photo editing software to select an area of this size around the specific person you are creating content for here, then upload it.
Job Title and Location
1. Job Title - enter the person's job title, ex: "Administrative Assistant", or "Chair of Department"
2. Phone - enter the phone number to contact the person if there is one available.
3. Fax - enter the person's fax if there is one available.
4. Office - Enter their office number if there is one applicable.
5. Building - This is a drop down list of the buildings on campus. If no building is applicable to the person, you can leave the drop down set to -None-
6. Email and Email Address - enter the person's email in both fields. There are two separate fields here because one is used for linking purposes.
Social Media Contact
1. Twitter and Twitter URL - similar to the email fields, one here is used for linking purposes. Enter the URL in both fields.
2. LinkedIn and LinkedIn URL - works the same way as the Twitter fields, enter the persons LinkedIn URL in both fields.
The links for these will appear as buttons below the finished person content's picture:
Body
In the Body you can add a summary of the person if you wish.
Other Fields
CV - You can upload the person's CV here.
Websites - you can list the person's websites here.
Honors - you can list the person's honors here.
Recent Publications - you can list the person's recent publications here.
Contact Information - you can list contact information for the person here.
Save
Select Save.
This will add the person to the directory page.