How To Download Collaborate Recordings

Summary

• Go to the Moodle course page.
• Click on the Online Classroom link.
• On the Sessions page, click on the 3 dashes in the upper left corner. This opens a side menu. One of the options is recordings.
• Select Recordings.
• Find your recording (pick a Date Range to find the recording).
• On the correct recording, click on the ellipsis (3 dots).
• Select Download.

 

Rationale

Most Collaborate recordings are simply the recordings of an online class. These are meant to be stored if a student misses the class for any number of reasons. Once the course is over, there is no reason to keep most recordings. Nevertheless, there may be a small number of recordings, e.g., special meetings or guest lectures, that you may wish to retain for future reference.

Deletion of recordings that do not need to be retained is necessary for the university to stay within allotted storage limits. Prior to deletion of old recordings, you will be notified via email and given a chance to download any recordings that you may wish to retain.

This document contains instructions for downloading any recordings you may wish to retain.

 

Tip

Locating recordings of interest is facilitated by knowing their dates. One way to find the date of a guest lecture is to refer to the email sent to the guest with the link to join. Such emails can help you determine the dates of the recordings you may wish to retain.

 

Detailed Instructions

Once the date for a special recording is known, go back to the Moodle page for the associated course, find the Online Classroom link, and click on it to get to the Sessions page. Do not “Join the Course Room”; simply remain on the Sessions page.

 

Clicking on the Online Classroom link opens the familiar Sessions Page. On this page click on the 3 dashes in the upper left corner to view the side menu.

 

The side menu shows the Sessions (current) and the Recordings as options. Click on Recordings.

 

Depending on when a session was last recorded, there may be nothing to see right away. The list of recordings at first shows the most recent 30 days. There is an option to change the filter from Recent to a “Range”.

 

 

Select Recordings in a Range. So far there is still nothing to display. The Range must be changed to suit the date of recording that is needed.

 

Using the From/To drop down menus in upper left corner, select the start date for the course. More specifically, to view the recordings in the range, use the arrow in the From menu to go back month by month until you get to the approximate date. Click on the day, or it could be earlier to increase the chances of finding the recording. A list of all course recordings will then be displayed. The list will be in chronological order, so you should be able to find the recording of interest fairly easily if you know its approximate date.

 

When the recording is located, there is an ellipsis (3 dots) at the end of the row that has a sub-menu of actions for this file. In the sub-menu is the option to Download.

 

When the download is complete, close the recordings tab or search for other recordings you wish to retain.

Remember

The search only shows you recordings associated with the Moodle course page that you are currently on. If you wish to download recordings from another course, you must redo the search via the Moodle page (Online Classroom link) associated with that course.